Administrative Assistant

Snyder Cohn is looking for a full-time Administrative Assistant (AA) to provide and coordinate administrative support to assigned partners and divisional teams. Support includes formatting and assembling financial statements, as well as drafting and finalizing correspondence and engagement letters. The AA will also provide tax support such as assisting with client tax extensions, tax estimates and tax document scanning. Due to the nature of the position, the job duties must be performed on-site (no remote option available).

Principal Duties and Responsibilities:

  • Provide administrative support to include drafting, formatting and finalizing correspondence, financial statements and client engagement letters.
  • Provide tax season support as required, including assistance in preparing tax extensions and client tax estimates; scanning, assembling tax returns or preparing extensions.
  • Process monthly e-billing and invoicing and respond to client billing questions as appropriate.
  • Assist with the coordination of the CPE continuing education program.
  • Respond to client requests for documents, tax returns, K-1s, etc., to include researching issues and sending copies as needed.
  • Help track client due dates with assigned partners.
  • Calendar management, scheduling of meetings, conference calls and events for assigned partners.
  • Monitor partner in/out boxes, including email.
  • Assist with copying, scanning, and mailing projects.
  • As a member of the Administrative Team, provide back-up support as needed.
  • Coordinate and perform special projects for partners and associates.

Qualifications:

  • 5+ years of previous experience supporting multiple professionals in a fast-paced environment; preferably in an accounting or law firm.
  • Strong customer service skills and high level of professionalism as this position will have client contact as well as interactions with all levels of internal and external personnel.
  • A creative and independent thinker; a positive, can-do attitude who is willing to learn our business.
  • Strong computer skills (Microsoft Office Suite, document management software, project tracking software) and the ability to learn new software packages.
  • Detail oriented, multi-tasker, resourceful, organized, and great follow through skills.
  • Strong spelling, grammar, punctuation, and formatting skills.
  • Possess initiative and self-motivation with the ability to keep team members on track with processes and deadlines.
  • Ability to work a regular schedule with overtime during peak seasons.

Snyder Cohn is a mid-sized CPA firm that puts staff development and client empowerment first. We cultivate a collaborative work environment, believe in work-life balance and are proud to offer a competitive salary, comprehensive benefits package and a friendly, professional staff that are authentic, candid, accessible, friendly and engaging.

If this sounds like the career move you have been looking for, please fill out the form below.